Gym management software · built for independent gyms
Your gym's register, renewals and money — in one place.
Members tap in with a QR poster at the door. The desk sees who came, whose membership is running out, and what is owed — without a register book, a spreadsheet, or a second app.
See everything it does · no card needed to start
248
Members
63
In today
11
Expiring
Check-ins
423 this week
And the rest of the gym
Illustrative figures — your gym's own numbers from day one.
- No app
- for members
- No setup fee
- or SMS packs
- ₹4,999
- a year to start
- Live daily
- in a Chennai studio
Put the poster up
Print it from the app. It carries your gym's name and a QR code that never changes.
Members scan it
They enter their number once. Next visit is a single tap, and the screen tells them when their membership runs out.
The desk sees everything
Attendance, renewals due, payments taken, and who hasn't been in for a fortnight.
What you get
Not a feature list written for a brochure — this is what is running today.
The member register
Every member, their plan, what they owe and when they last trained. Search by name, phone, member code or receipt number.
Tap-in at the door
A QR poster on the wall. Members scan, type their number once, and the phone remembers them after that. New faces sign themselves up in one step.
The expiry board
Eight weeks of renewals as a board, and a month view for planning. Tap a day to see exactly who to call.
Billing that survives an audit
Numbered receipts per financial year, GST fields, part payments, and corrections by reversal — nothing is ever edited away.
Attendance
Who came today, who hasn't been in a fortnight, and the trend over the last two weeks. Desk check-in for members who forgot their phone.
Workout charts
A coach writes a month's plan from a split — push/pull/legs, upper-lower, beginner — and the member reads it on their phone at the rack.
Growth
New members a month, the size of the register, and what you collected. The chart you show a landlord or an investor.
Notice board
Post 'closed Friday for Deepavali' and every member reads it when they scan at the door. No SMS pack, no per-message fee.
Equipment AMC
Maintenance contracts on your machines, what they cost a year, and which one runs out next.
The member's own page
They check their own expiry date, balance and visit history — without an app, a password, or a call to the desk.
An audit log
Who changed what, when, and what it was before. Every refund, every deletion, every price change.
Pricing
One yearly price. Unlimited members on every plan — you are not charged for growing.
Standard
₹4,999 a year
Everything a single gym needs to run the desk
- ✓Members, plans and billing
- ✓Enquiries and follow-ups
- ✓QR check-in and the member page
- ✓Attendance and the expiry board
- ✓Free reminders to members' phones
- ✓Printable check-in poster
Plus
Most gyms₹9,999 a year
For gyms that coach, and owners who read numbers
- ✓Everything in Standard
- ✓Class timetable, booking and waitlist
- ✓Coach roster on their own phone
- ✓Workout charts
- ✓Growth reports
- ✓WhatsApp reminders
- ✓Equipment AMC
- ✓Audit log
Multi-branch
₹14,999 a year
More than one location, one set of books
- ✓Everything in Plus
- ✓Multiple branches
- ✓Priority support
- ✓We import your existing register
No setup fee. No SMS packs. No charge per WhatsApp message.
Keep the desk on your phone
Add GymIn to your home screen and it opens straight to your dashboard — takings, who came in, who is due. Your members still install nothing; they scan the poster at the door.
Tap your browser's menu, then Add to Home screen. Opened this from another app? Open it in Chrome first.
Next to a register or a spreadsheet
Most gyms this size are not switching from another product. This is what changes.
Questions gym owners ask
Do members need to install an app?+
No. They scan the poster with their phone camera and the page opens in the browser. Nothing to download, no password to forget.
Can you move our existing members in?+
Yes. Send the register as a spreadsheet or a paste — names, phones, packages and dates — and it comes across with everyone's real start and end dates.
How do renewal reminders work?+
The expiry board sorts everyone due into a call list, and each member has a one-tap WhatsApp message with their name, plan and date already filled in. You press send.
Are the receipts GST-ready?+
Yes — your GST number and address on the receipt, a short prefix you choose, and numbering that restarts each financial year without gaps.
Is there a free trial?+
14 days on the Plus tier, with everything switched on. No card, and no one to wait for — you create the gym yourself and it is running a minute later.
Is there a limit on how many members we can have?+
No. Tiers differ by which screens they open, never by how many members you keep. A gym that grows does not get a bigger bill for growing.
How does a member check in?+
They scan the poster at the door and type their phone number. After the first time that phone remembers them, so it becomes one tap. A shared or borrowed phone has a 'Not you?' link that hands it back.
What if two people share one phone?+
The second person taps 'Not you?' and enters their own number. Both check in normally, and the phone remembers whoever used it last.
What happens when the trial ends?+
Nothing is deleted and nothing is charged automatically. Your register, payments and attendance stay exactly as they are; pick a tier when you want to carry on.
Can we get our data out if we leave?+
Yes, at any time and without asking. Members, memberships, attendance and payments each export as a spreadsheet, and there is a full backup download in Settings.
Can a payment be edited or deleted?+
No, and that is deliberate. A wrong payment is corrected by recording a reversal against it, so the ledger always adds up and the original entry stays visible. Every change is in the audit log with who made it.
Can members pay online?+
Yes, by UPI. Put your UPI ID in Settings and any member who owes money gets a Pay button on their own page that opens their UPI app with your address and the exact amount already filled in. The money goes from their bank to yours — it never passes through us, there is no gateway and no fee per payment. The desk still confirms it and records the receipt, because UPI tells your bank and cannot tell us.
Who on our staff can see what?+
Reception reaches members, check-ins and payments. Settings, staff, the audit log and the financial export are owner-only. You can switch a staff login off the moment someone leaves, and it stops working on their next click.
How do classes and coaches work?+
Classes have a schedule, a capacity and bookings members can make from their own page. Each coach gets a private link that their phone remembers — no password — showing only their roster and the members they actually coach. Both are on the Plus tier.
Do you support biometric or fingerprint attendance?+
Yes, alongside the QR poster. Settings gives you an endpoint and a key, and a reader that can post to a web address — directly or through its own cloud — records attendance here straight away, matching people by their member code. Readers that only talk their maker's own protocol need a small bridge in between; tell us the make and model and we will say honestly how long. The poster still works either way, and needs no hardware at all.
Does it work without internet?+
No. It is a web app, so the desk and the door both need a connection. There is no offline mode.
We have more than one location. Does that work?+
Each location runs as its own gym today, with its own register, staff and poster. Reporting that rolls several branches into one view is not built yet — tell us if that is what you need, so we know it matters.
Is our data backed up?+
Nightly, to separate infrastructure from the server the site runs on, and the restore is tested rather than assumed.
What does it cost to get started?+
Nothing beyond the yearly price. No setup fee, no SMS pack, no per-message charges.
Talk to a person
Ask anything before you sign up — what it would take to move your register across, whether it fits how your gym runs, what happens after the fourteen days.
- Phone
- +91 98845 61407
- support@senosys.com
- Company
- Senosys Technologies · Chennai, India